Personal Assistant Jobs | Zarberg Holiday Homes Jobs

Personal Assistant Jobs | Zarberg Holiday Homes Jobs

Job Description

We are looking for a highly organized and efficient Personal Assistant to join our team in Dubai, UAE. The ideal candidate will be responsible for providing high-level administrative support to our executives and ensuring the smooth running of our office operations. As a Personal Assistant, you will be the first point of contact for internal and external stakeholders, managing their inquiries and requests in a professional and timely manner.

Responsibilities:

• Manage the calendars and schedules of executives, ensuring all appointments and meetings are properly organized and documented.
• Coordinate travel arrangements and accommodations for executives, including booking flights, hotels, and transportation.
• Prepare and organize meeting materials, including agendas, presentations, and reports.
• Handle incoming and outgoing correspondence, including phone calls, emails, and mail.
• Screen and prioritize emails and phone calls, responding to or redirecting them as necessary.
• Manage and maintain confidential and sensitive information, exercising discretion and confidentiality at all times.
• Assist with the preparation of financial documents, including expense reports and invoices.
• Coordinate and manage special projects and events, including conferences, workshops, and team building activities.
• Perform general administrative tasks, such as filing, photocopying, and organizing documents.
• Manage office supplies and equipment, ensuring stock levels are maintained.

Preferred Candidate:

• Proven experience as a Personal Assistant or similar role.
• Excellent organizational and time management skills, with the ability to multitask and prioritize work effectively.
• Strong attention to detail and accuracy in all tasks.
• Exceptional communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization.
• Proficient in Microsoft Office suite and other relevant software.
• Ability to handle confidential and sensitive information with discretion.
• Strong problem-solving and decision-making skills.
• Ability to work independently and proactively, taking initiative to complete tasks and solve problems.
• Flexibility and adaptability to changing priorities and work demands.
• Ability to work well under pressure and meet tight deadlines.