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Personal Assistant Jobs | Zarberg Holiday Homes Jobs

Zarberg Holiday Homes

Personal Assistant Jobs | Zarberg Holiday Homes Jobs

Job Description

We are looking for a highly organized and efficient Personal Assistant to join our team in Dubai, UAE. The ideal candidate will be responsible for providing high-level administrative support to our executives and ensuring the smooth running of our office operations. As a Personal Assistant, you will be the first point of contact for internal and external stakeholders, managing their inquiries and requests in a professional and timely manner.

Responsibilities:

  • Manage the calendars and schedules of executives, ensuring all appointments and meetings are properly organized and documented.
  • Coordinate travel arrangements and accommodations for executives, including booking flights, hotels, and transportation.
  • Prepare and organize meeting materials, including agendas, presentations, and reports.
  • Handle incoming and outgoing correspondence, including phone calls, emails, and mail.
  • Screen and prioritize emails and phone calls, responding to or redirecting them as necessary.
  • Manage and maintain confidential and sensitive information, exercising discretion and confidentiality at all times.
  • Assist with the preparation of financial documents, including expense reports and invoices.
  • Coordinate and manage special projects and events, including conferences, workshops, and team building activities.
  • Perform general administrative tasks, such as filing, photocopying, and organizing documents.
  • Manage office supplies and equipment, ensuring stock levels are maintained.

Preferred Candidate:

  • Proven experience as a Personal Assistant or similar role.
  • Excellent organizational and time management skills, with the ability to multitask and prioritize work effectively.
  • Strong attention to detail and accuracy in all tasks.
  • Exceptional communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization.
  • Proficient in Microsoft Office suite and other relevant software.
  • Ability to handle confidential and sensitive information with discretion.
  • Strong problem-solving and decision-making skills.
  • Ability to work independently and proactively, taking initiative to complete tasks and solve problems.
  • Flexibility and adaptability to changing priorities and work demands.
  • Ability to work well under pressure and meet tight deadlines.

To apply for this job please visit www.bayt.com.