Executive Assistant Jobs | Niantic Jobs Palo Alto

We are looking for an ambitious, motivated, Executive Assistant to provide administrative support to our executives, assist with company-wide meetings and events, as well as, provide ad-hoc support to the MaPS (Mapping and Platform Services) organization.

• Run executives’ calendars with strong attention to accuracy, detail, and allocation of time to promote productivity and anticipate the need to re-prioritize as appropriate.
• Understand business priorities and identify process improvements to build efficiency and scale for the leaders and teams.
• Anticipate current and future needs while crafting detailed action plans to get ahead of them.
• Provide support on purchasing, expensing and meeting notes.
• Take ownership of projects by leading logistics for training, events and off-sites.
• Handle inquiries quickly, proactively, and follow through on tasks to successful completion.
• Collaborate with cross-functional team members and stakeholders, including regular and reliable attendance and participation in meetings.
• Onsite 4x/week aligned with our executives schedules.

• Bachelor’s degree (or foreign equivalent).
• 3+ years of Executive Assistant experience handling and supporting multiple senior leaders and large teams.
• Possess experienced knowledge of Google Suite Apps (Google Docs, Google Sheets, Google Slides, Gmail), Expensify, Slack, HR Systems (+).
• Be proactive and motivated to iterate on current processes and build efficient systems.
• Have discretion and sensitivity toward confidential information.
• Have an incredible attention for detail especially when it comes to written communications, projects, and presentations.
• Be a self-starter who can settle priorities and make trade-offs.
• Have professional polish in both internal and external interactions and the ability to exhibit patience and composure under pressure.
• Be committed to collaboration and partnership.
• Understand the highly flexible nature of support work and are comfortable with being available as needed.
• Ability to work in a fast-paced hybrid environment and handle stress appropriately and/or ability to solve practical problems and be sufficiently adaptable to handle dynamic situations with little advance notice.
• Experience working on cross-functional teams with ability to communicate effectively through written and verbal communications, including synchronous interactions with others.