Executive Assistant Jobs | Howard Energy Partners Jobs San Antonio

The Executive Assistant is responsible for performing a wide range of administrative and office support activities to Executive Vice Presidents and other managers/departments to facilitate the efficient operation of the organization.

• Motivated, self-starter able to work with minimal direct supervision
• Schedule and coordinate internal and external meetings, appointments and travel arrangements
• Assist with negotiation of preferred rates for hotels, rental cars, and aviation providers
• Assist with planning and execution of functions related to presentations or conferences
• Assist with planning, coordination, and execution of client functions
• Compose and prepare complex correspondence, meeting materials (agendas, meeting notes, etc.), presentations, and reports with minimal supervision
• Perform general clerical duties including photocopying, scanning, and mailing
• Maintain and improve electronic and hard copy filing system
• Answer, screen and route phone calls
• Provide back-up for the Executive Assistants as needed
• Perform other administrative duties as required or directed

• Motivated, self-starter able to work with minimal direct supervision
• Knowledge of clerical and administrative procedures, business principles and practices, and standard office equipment
• Strong work ethic and highly collaborative team player
• High degree of professionalism and confidentiality
• Strong interpersonal (verbal and written) communication skills
• Decision-making, problem-solving, and analytical skills
• Proactive customer service skills (internal and external facing)
• Organizational, multi-tasking with a significant workload, and prioritizing skills
• Ability to anticipate needs and forecast for planning calendars, meetings, and business functions

• High school diploma or equivalent certificate
• Bilingual (Spanish) preferred
• 5+ years of related experience
• Proficient in Microsoft Office software, spreadsheets and budgeting