Executive Assistant Jobs | ALHAMI HASNA TRADING LLC JOBS

Job Description:

Job Summary:

The Executive Assistant will provide high-level administrative support to the executive team, ensuring smooth and efficient operations. The role requires a proactive and detail-oriented professional who can handle a wide range of administrative and executive support tasks. The Executive Assistant will act as a liaison between the executives and internal/external stakeholders, manage schedules, coordinate meetings, and handle confidential information with discretion.

Key Responsibilities:

Administrative Support:

Manage and maintain executives’ schedules, including appointments, meetings, and demo sessions.
Prepare and edit correspondence, reports, presentations, and other documents as required.
Handle incoming and outgoing communications on behalf of the executives.
Organize and maintain files and records, both electronic and physical.

Meeting and Demo Sessions Coordination:

Schedule, coordinate, and prepare for meetings and demo sessions, including agendas, minutes, and follow-ups.
Assist in the preparation of materials for demo sessions, executive meetings, and other key events.

Communication and Liaison:

Act as a point of contact between the executives and internal/external stakeholders and keep update the company CRM system.
Manage the assigned email inbox and prioritize communications.
Ensure timely and accurate communication of information to and from the executives.

Marketing Support:

Assist with special marketing routines as assigned by the manager.
Conduct research, compile data, and prepare reports for consideration and presentation.
Coordinate and manage events, conferences, and other corporate functions.

Office Management:

Oversee office supplies and equipment inventory, ensuring availability and functionality.
Assist with onboarding of new employees and coordinate office events.
Provide general support to visitors and ensure a welcoming environment.

To apply for this job please visit www.bayt.com.